CSSC have introduced a Games Travel and Accommodation policy for 2017 to assist with competitor’s costs. The aim of the policy is to ensure that all CSSC members not funded from any other body or organization (including Departmental Associations - DA’s) are treated consistently and fairly with regards to funding at the CSSC Games.
The CSSC Event Team reserves the right to amend any and all of the rules and guidelines presented below at any time.
Costs for use of a private car are assessed on the basis of mileage and fuel type and will be as follows:
The cost assessment must be submitted to the CSSC Event Team. All members are limited to a total claim within the calendar year of four times the current full annual subscription.
A minimum claim with the scheme is £5
All completed claim forms should be submitted by Monday 16th October 2017.
Competitors must stay in Loughborough University accommodation booked via the CSSC Events team in order to be able to make a claim. The flat rate for accommodation is £40 be that for standard or en-suite rooms. Competitors will be able to claim for either one or two nights’ accommodation i.e. £20 per night, £40 in total. Competitors must stay at onsite at Loughborough University in order to be able to make a claim for their accommodation.
Appendix A Terms and Conditions
Travel by Car
Travel by Public Transport
Processing of claims
Appendix B Current Rates for Assessing Mileage Costs etc
As of 1 January 2017, the cost of a private vehicle using petrol is assessed at 22p/mile. The equivalent rate for a diesel-engine vehicle is 20p/mile. The full annual membership subscription for 2017 is £47.40.
Appendix C Examples of the Policy in Action
A member enters the Games with an accommodation element included at a cost of £40 per night. He/she drives a total distance of 100 miles in a petrol-engine car carrying one passenger (also an entrant) the full distance. He/she only stays for one night.
Driver’s costs: 100 miles at 22p/mile = £22.00. Allowance, at 50% cost up to a maximum of £47.40 = £11.
Accommodation for one night - £20
Passenger cost: 100 miles at 5p/mille = £5.00. Allowance, up to a maximum of £15.00 = £5.00.
Claim to be awarded: £11.00 + £5.00 + £20 = £36.00.
A member enters the Games with an accommodation element included at a cost of £40 per night, B&B. He/she drives a total distance of 300 miles in a petrol-engine car carrying one passenger (also an entrant) the full distance. They each enjoy two nights’ accommodation.
Driver’s costs: 300 miles at 22p/mile = £66.00. Allowance, at 50% cost up to a maximum of £47.40, = £33.
Passenger cost: 300 miles at 5p/mile = £15.00. Allowance, up to a maximum of £15.00, = £15.00.
Driver’s accommodation costs: 2 nights - £40.
Claim to be awarded: £33 + £15.00 + £40 = £88
The passenger can also claim for accommodation costs.