CSSC Sports & Leisure Limited
Minutes of the Annual General Meeting held on Tuesday 19 June 2007 at the Macdonald Holland House Hotel, 24-26 Newport Road, Cardiff, CF24 0DD
The meeting was chaired by Douglas Matthews
1. Minutes of the Annual General Meeting held on 13 June 2006
Acceptance of the Minutes was approved by a show of hands. The minutes were duly signed by the Chairman. There were no matters arising.
2. Report of the Council for 2006/2007
The Chairman proposed acceptance of the report. This was seconded by Alan Brown and approved by a show of hands.
3. Accounts for the Year ended 31 December 2006
Brian Glicksman explained that the summary figures for the year were included in the Annual Report and had been approved by the auditors. The accounts had received an unqualified certificate from the auditors and paid tribute to Head Office staff for achieving this. He particularly commented on the need to maintain and grow income; CSSC's future depended on recruiting new members and it was in everyone's interest to promote membership of CSSC. By doing so, he said, we should be able to turn a satisfactory financial position into an excellent one.
Brian Glicksman thanked the Resources Committee for its support and vigilance during the year.
He paid special tribute to Douglas Matthews for his excellent chairing of the Resources Committee and his stewardship over many years of the Councils' finances.
Brian Glicksman proposed acceptance of the accounts. This was seconded by Paul Stubbs and approved by a show of hands.
4. Election of Officers
Chairman: Sir Gus O'Donnell KCB
It was proposed by Douglas Matthews and seconded by Audrey Haskell that Sir Gus O'Donnell be appointed as Chairman. This was approved by a show of hands. There was one vote against.
Hon Treasurer: Brian Glicksman CB
It was proposed by Douglas Matthews and seconded by Richard Wallace that Brian Glicksman be appointed as Honorary Treasurer. This was approved by a show of hands.
Vice Chairmen:
Tony Phelps CB
Frank Krinks OBE
Sir Gordon Manzie KCB
Sir John Shortridge KCB
Sir David Serpell KCB CMG OBE
Tony Constable MBE
Dennis Trevelyan CB
Peter Chapman MBE
Sir John Herbecq KCB
Douglas Matthews CBE
Vic Reeves ISO
Peter Fischer
Margaret Grainger CBE
John Strachan
Ray Allwood ISO
Richard Wallace
The existing Vice Chairmen were proposed en-bloc by Brian Glicksman and seconded by John Fairs. This was approved by a show of hands.
Douglas Matthews proposed that Peter Withers be appointed a Vice Chairman.
Peter Withers retired as Director of Prison Services at the Scottish Prison Service in September 2006. He is a keen sports enthusiast and long time member of CSSC.
The motion was seconded by Philip Oldbury and approved by a show of hands.
Honorary Legal Advisor:
It was proposed by Douglas Matthews and seconded by Richard Wallace that Mrs Marilynne Morgan be appointed Honorary Legal Advisor. This was approved by a show of hands.
Appointment of Auditor
The reappointment of BDO Stoy Hayward was proposed by Brian Glicksman, seconded by Paul Stubbs and approved by a show of hands. It was noted that the appointment of an auditor would be put out to tender.
5. Motion to Increase Members' Subscriptions
Brian Glicksman proposed that subscriptions should be increased with effect from 1 January 2008, as follows:
Membership (1 share)
68p per week£2.95 per month£35.40 per year
Membership Plus (2 shares)
£1.36 per week£5.90 per month£70.80 per year
The motion was seconded by Alan Brown and approved by a show of hands. There were four votes against.
6. Motion to increase time to twelve months that members who cease to be in qualifying employment to make application to continue their membership (Rule 4 Cessation of Membership)
Currently the period was 3 months but with the delay in receiving pay data this period had often elapsed before we were aware that the member had ceased to be in qualifying employment. The extension would allow greater flexibility to overcome the administrative obstacles that restricted continued membership. The proposal had been approved by the Honorary Legal Advisor.
The motion was proposed by Douglas Matthews, seconded by Audrey Haskell and approved by a show of hands.
7. Motion to limit Management Committee membership by creating two categories of Vice Chairmen.
The purpose of the motion was to create two categories of Vice Chairmen, as follows:
Executive Vice Chairmen
These were the Chairmen and Vice-Chairmen of Resources Committee and Sport & Leisure Committee. They were members of the Management Committee and would be elected for up to three years.
Non-Executive Vice Chairmen
These Vice Chairmen were not members of the Management Committee. They were entitled to attend Annual Conference and vote in MC elections. They would be elected for life.
To make the necessary Rule Changes, the following four motions were proposed by Douglas Matthews:
(a) To create two categories of Vice Chairmen, namely Executive Vice-Chairmen and Non-Executive Vice-Chairmen. The Executive Vice-Chairmen to be Officers of the Society and therefore members of the Management Committee; the Non-Executive Vice-Chairmen would not be members of the Management Committee. (Rule 8 (5) (b) General Meetings)
(b) That the President, Vice Presidents and Non-Executive Vice-Chairmen be appointed for life. (Rule 8 (9) General Meetings)
(c) To include Non-Executive Vice-Chairmen as members of the National Council. (Rule 11 (1) Composition of the National Council)
(d) To entitle Non-Executive Vice-Chairmen to vote in the election of members of the Management Committee. (Rule 12 Committees of the Society)
The proposals were seconded by Paul Stubbs and approved by a show of hands. There were three votes against.
8. AOB
None
RULE CHANGES
Rule 4 Cessation of Membership
|
Rule No |
Current Wording |
Proposed Wording |
|
4 (2) |
Otherwise, members who cease to be in qualifying employment shall cease to be members except that those admitted under Rules 3[1][a] and [c] may make application to continue in membership within three calendar months of the cessation of employment |
Otherwise, members who cease to be in qualifying employment shall cease to be members except that those admitted under Rules 3[1][a] and [c] may make application to continue in membership within twelve calendar months of the cessation of employment
|
Rule 8 General Meetings
|
Rule No |
Current Wording |
Proposed Wording |
|
8 (5) (b) |
To elect the Officers of the Society (that is to say, a Chairman, at least three Vice Chairmen, an Honorary Treasurer and an Honorary Legal Advisor) and an auditor; who shall all hold office until the next Annual General Meeting |
To elect the Officers of the Society (that is to say, a Chairman, at least two Executive Vice-Chairmen, an Honorary Treasurer and an Honorary Legal Adviser) and an auditor who shall all hold office until the next Annual General Meeting, except in the case of the Chairman, Executive Vice-Chairmen and Honorary Treasurer who shall be elected for a period of up to three years. All Officers, and the auditor, at the end of their term of election, shall be eligible to stand for re-election.
|
|
8 (9)
|
A General Meeting may appoint a President and Vice Presidents from time to time as recommended by the Management Committee to hold office for such periods as the meeting shall determine |
A General Meeting may appoint a President, Vice-Presidents and Non-Executive Vice-Chairmen from time to time as recommended by the Management Committee and such appointments shall be for life.
|
Rule 11 Composition of the National Council
|
Rule No |
Current Wording |
Proposed Wording |
|
11 (1)
|
The National Council shall consist of the President and Vice Presidents; the Officers of the Society; other members of the Management Committee... etc |
The National Council shall consist of the President, Vice-Presidents, Non-Executive Vice-Chairmen, Officers of the Society and other members of the Management Committee... etc
|
Rule 12 Committees of the Society
|
Rule No |
Current Wording |
Proposed Wording |
|
(12) (1) (b)
|
The election of the members of the Management Committee shall be by poll at which only Officers of the Society, life members and the representatives from each organisation listed in the Schedule eligible to vote... etc |
The election of the members of the Management Committee shall be by poll at which only the Officers of the Society, Non-Executive Vice-Chairmen, life members and the representatives from each organisation listed in the Schedule eligible to vote... etc
|
