Managing Events at a Glancequickguides

A sports event takes place outside of the day-to-day running of a sports club. It creates extra work, usually for a concentrated period of time, and demands the full commitment of all those involved.

Think of the last sports event you attended. This may have been anything from a workshop, a conference, a festival, a sports day or a championship competition at county, national or world-class level.

If you were a participant or spectator at that event, the chances are you will not have been aware of what was going on behind the scenes in order to make the event run smoothly. On the other hand, if you were involved in running the event, you will have been only to aware of all the hard work it took to pull everything together.

Some of the important areas to think about are as follows:

  • Establish aims and objectives
  • Decide what, when, where, who and how
  • Form an event committee
  • Appoint an event coordinator
  • Establish financial viability of your event
  • Identify the functional areas and nominate coordinators for each
  • Create an event overview - a flow chart or gant chart mapping the course of action
  • Progress feedback and regular updates
  • Constantly review your objective, event plan and overview to ensure you are on track
  • Seek additional support and guidance
  • Provide event briefings
  • Situations on the day
  • Post event clear up
  • Evaluate and review
  • Plan for next time.

Source: runningsports - Quick Guides - Managing Events